BOC Files (Folders 1-3) - Laserfiche WebLink

Home Browse Search

For Board Meeting of February 17, 1999 Agenda item #A.1. MEMO TO: BOARD OF DIRECTORS THRU: RG. ANDERSEN- CKOFF GENERAL MANAGER FROM: JOHN WHITTINGTON TI"" T MANAGER SUBJECT: CH2 BID AWARD Issue Shail the Board approve the Courthouse Square base project and selected altemates, and award the bid for construction to Pence/Keliy Construction Inc., of Salem? Backpround Six bids were received in response to the joint District/County invitation for bids for construction of Courthouse Square. A meeting of the two boards has been set for February 17, 1999, to review the bids and award the contract to the lowest responsive and qualified bidder. Facts and Findings 1. The bidding period for Courthouse Square opened on January 4, and closed on February 4. A total of six bids were received. The bids were reviewed by the project development team, and separately by the Citizens Advisory Committee. 2. All six bids were responsive to the terms of the invitation for bid. Attachment A presents the bids of each respondent, broken down into base bids and amounts for each add altemate. 3. Staff was very pleased that the grouping of the bids, both the base bid amounts as well as the total package, was tight and competitive. This suggests to us that the construction documentation was clear and well-prepared, and that the low bid is reasonably in line with construction industry "norms" at the time of bidding of the project. 4. All of the bids received were under the project budget. The low bid amount, from Pence/Kelly Construction Inc., was approximately 17% under the final cost estimate that was prepared for the total project. 5. The development team quickly reached accorcf on which of the add altemates to recommend for award with the bid. The recommended altemates are: Altemate 1, paricing expansion to 258 spaces Altemate 2, parking expansion to 314 spaces