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Under either option A or B above, the appropriate steps and process to perfect a pledge would be as follows: a. The City Council receive a recommendation of the Downtown Development Advisory Board for funding. b. City Council approve the recommendation and request the Transit District and Marion County amend the current participation agreement by reducing the maximum $2,000,000 participation by an amount equal to the pledge for the art project. c. Establish an intergovernmental agreement with the Transit District for reimbursement of fabrication and placement of art work in the exterior plaza of Courthouse Square. 5. Expenditure of Urban Renewal funds are restricted to the cost of design and construction of capital improvements. Public art is an eligible capital improvement. For the Renewal Agency to expend public funds, the capital improvement must be procured through a public bid process consistent with both State laws and regulations. The Committee has released a Request for Proposals. For the Agency to consider participation the proposal, its content, advertising, and selection/award process must all be in conformance with minimum State and City requirements. The RFP has been briefly reviewed by the City of Salem Purchasing Division. Although the RFP has been patterned after RFP's issued by the City of Portland and reviewed by the Transit District, several questions remain as to whether all City of Salem requirements have been met. Should City Council e~ect to participate in funding the Courthouse Square art project, it would be necessary for the Transit District, through implementation of the intergovernmental agreement, to certify that the minimum public bidding standards of the State of Oregon and the Transit District have been met in the procurement, fabrication and placement of the art work. 6. The Downtown Development Advisory Board received and discussed the request for participation in the Courthouse Square art at its meeting of May 25, 2000. The Board unanimously recommended that City Council authorize a$58,000 participation in the Courthouse Square art project through the Riverfront/Downtown Urban Renewal Program by amending the existing construction agreement and creating a new agreement with the Transit District for the art work. / l ~ . /~ /~ ~ ~/ / /~' i hard A. Hayden, rban Development Administrator Attachments: A: Letter Request from Courthouse Square Art Committee B: Letter to Marion County Board of Commissioners/Salem Area Mass Transit Board of Directors Courthouse Square Art 3 June 5, 2000