Development Team Meeting Notes (96-99)

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Courthouse Square Management Staff Meeting ~ February 26,1997 Present: Randy, Dan, Bob, Elyn Randy opened the meeting with a status report from Elyn on the leasing of buildings. He said that he thought we had a challenge of finding adequate office space, remodeling and getting everyone moved. Lease Update: Elyn reported that we received the lease for the Best building. Mike Hansen is reviewing it. One of the surprises is that the parking may be an easement agreement. She still needs to research how many spaces we will be allocated and the cost. Action: Randy will call Dan Berrey to see if we are getting what we expect from the lease. Elyn said there are still questions around the insurance. Randy is assuming that the building will be self-insured. Action: Elyn will call David to find out if we can cover a leased building under our insurance. ~ Space Allocation: Dan briefed the group on the floor plans. He is about 900sf short. This is without Dog Control in the layout. This equates to 3- 5% loss for each department. The other option is to ask Public Works to use some of the warehouse space for storage. Randy said that if the departments cannot work with this space, we may have to look for additional space far some of their offices. There was discussion around the layout of purchasing, the mailroom and the copy center. Bob suggested suspending some radiant heaters in the warehouse space. Randy said that we may be able to move people in and refine the work space after they have moved in. Under this plan, the only off-site space we need to lease is for pog Control. Randy asked Elyn to meet with the departments to get their approval on the space allocation. Bob suggested that PW, Building Inspection and Planning do their own layouts based upon the assigned space. Dan will work on Fiscal and Dog Control. Action: Elyn will set up a meeting with the effected departments and include other decision makers from the departments. The floor plan will be distributed with a cover memo prior to the meeting. Elyn will work with Dan to get the right information in the memo. Elyn will arrange for the utilities and support for the building. ~ Action: Dan will complete the floor plan immediately.