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~ 1 <br />~ Customer notification: Randy asked for a list of all the departments effected by the move and <br />their new locations. As departments are moving out, signs will be posted on each door of the <br />Senator Building to notify customers of the move. When demolition begins, Randy will have large <br />signs posted at each corner of the block. <br />ACTION: Bob will have Dan make large signs for each door. <br />Randy asked staff to begin putting notices on all outgoing correspondence and to post information <br />throughout the building. Randy or Sue McCracken will arrange to get an article in the Statesman <br />Journal with information on which departments have moved and the addresses of their new <br />locations. <br />Randy asked for a staff ineeting of HR and Admin. staff to continue the discussion around the move. <br />This will take place at the HR staff ineeting on 3/14 10:30 - noon. <br />ACTION: All HR and Admin. staff inembers should visit the fifth floor space prior to this <br />meeting. <br />ITEM 2: Block Demolition <br />Randy reported that letters are being sent to all the block tenants today. <br />~r ACTION: Elyn will get the same letter out to departments located in the building. <br />On 3/17, contractors will be going through the buildings to bid on salvage, abatement and <br />demolition. Kathleen Thorpe and a maintenance staff worker will be accompanying the contractors. <br />ACTION: Bob will arrange to have a maintenance staff person accompany the contractors on <br />3/17. <br />ITEM 3: Best Building <br />Randy has asked the departments to have their floor plans to Dan by next Friday. He asked if we had <br />any issues with the city for issuing an occupancy permit. Bob doesn't think there are any issues, as <br />we are not putting up any walls or adding any electrical, other than cable. <br />ACTION: Randy will call Dan Berrey to arrange to get the keys to Best. <br />ACTION: Bob will check with Dan to see what permits and inspections may be needed. <br />Data: Elyn reported that the committee meets again today, at 3pm. It has been determined <br />that fiberoptic will not work. They are evaluating two bids for microwave. Both bidders are <br />guaranteeing set up within 45 days. <br />~ <br />