Development Team Meeting Notes (96-99)

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~ Courthouse Square Manager's Meeting Apri123,1997 PRESENT: Randy, Richard, Elyn, Bob, Dan, Peggy Randy opened the meeting by clarifying the bids Peggy received from First American Tifle and Key Title Company for the escrow of Courthouse Square. Both bids were based on an approximate $2.3 million purchase price. Owners Standard policy costs were about the same, but First American Tifle cost included a re-issue credit of $714.00, making their bid lower. The escrow fees for First American were only $200.00 versus Key Title escrow fee of $750.00. First American Tifle submitted the lowest bid on escrow fees. Vacating Senator Block: Randy had a call from Dan Berrey regazding past due rent collections from remaining tenants in Senator Hotel. Randy asked if letters regarding past due rent have been sent to remaining tenants. It was requested a statement be put on their letter that Marion County will be conducting an inventory of appliances and/or equipment of each apartment when it is vacated. Randy asked if Marion County has an "inventory lisY' for properiy in the apartments. Bob had spoken with Becca and was given a verbal idea of the type of equipment each apartment should have: i.e., stove, refrigerator, air conditioner. ACTION: Elyn will rewrite the past due rent letters to the four rema~ning tenants and include the statement regarding im~entory checks upon vacating the premises. Keys: An issue has developed concerning keys. Bob was given an envelope of keys for building, which contained apartment keys, but the wine shop and liquor store keys were missing The owner of the liquor ~ store has turned in keys to Bob when he checked him out. However, the wine shop key was missing. They will go through a hole in the wall to enter the wine shop for the abatement work. Keys to the dentist office were available. This office is vacant and the abatement work was scheduled to move there last night. Bob reported that Jeff of Centurywest had given him a projected schedule for the abatement work to be completed by the 23rd of May. Elyn mentioned that the residents of the apartments had until the end of May to vacate, but it is felt the work can still be completed without affecting the apartments. Sewage bill cleanup: Elyn reported that the costs for sewage clean up was as follows: Roto Rooter $6,120 and another $1,500 to sanitize. Dan Berrey will handle communicadons to Mike Liu, and Gordon will send demand letter. ACTION: Verify that Dan will handle the communications. Annea: We are getting there on the move. Fiscal has moved in, and a nice "atta boy" was received by Bob who passed it along to all crews. Bekins worked until midnight Friday and returned Saturday morning. Mike & Don were hooked up by 3 p.m. on Sunday. John had toned out fiscal's communications and all were running except for the changes in locations made after on-site. Everything is roughed in for housing & public works. Public Works is scheduled to start their move today. Elyn reported that each department had a role in determining their department's move. It was a staging process worked out between departments and the movers. A crew from Corrections had been sent one ~ day to help with the move, but Tom deteimined that it was not a good e~erience. He is extending his