Development Team Meeting Notes (96-99)

Home Browse Search

Annea ~ Randy made a visit out to the Annex and everyone seemed to be reasonably happy. Mike said there are still loose ends, but with the short lead time and big moves we went through, we knew there would be problems. Also we experienced some problems with the microwave being down off and on last week. Randy was surprised how well everything fit together and how the work areas are laid out. He complimented facilities management for their good job on the setup and layout of the annex building. Escrow CHZ Escrow for transfer of percentage ownership to Transit district is in the beginning stages. Does the escrow officer have all the pieces of documents to in order to complete the transaction? This item is not a high priority item right now, but we need to make sure title has all the pertinent information to include in the closing documents. ACTION: Peggy to follow up the Sandy at First American Title to hold off for now until all the pieces become available. Budget & Billings CH2 Randy had questions of Elyn regarding the billings for Courthouse Squaze that she had left with him. Randy needs to be able to see the overall picture and be able to have quick access to the necessary budget information as he needs it. There are too many pieces out there that cannot be easily accessed. We need to establish some system for reporting this information. We seem to be doing good job spending money, but now we need some type of control process to track what we are spending. Ra.ndy is not very confident that we have in place a system to track budget revenues and expenditures that would provide him with information to make major budgeting decisions such as giving bond counsel details to determine $'s needed for project. ACTION: Ra.ndy, Elyn and Peggy would discuss the budget and billing phase outside of this meeting to work out details of providing a workable system for budgeting and cash flow tracking on the project. Elyn will recheck the billings scheduled to go out to Centurywest for $74,000 and an additional $3,000 for attorney fees from Dan's office. Elyn is waiting for a signed contract from David for Centurywest and payment will go direct to Centurywest. In regard to the contract for Debby Allen to determine salvage values, this cost would come from Jim's budget. During the months of July and August, we can anticipate the beginning of utility movement for natural gas/ telephone switch, etc. At this time, we don't know what the schedule will be, but we need to be prepared. Since there were no other questions, the meeting was adjoumed.