Development Team Meeting Notes (96-99)

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Courthouse Square Managers Meeting Wednesday, May 7,1997 8:30 a.m. Present: Ra.ndy, Richard, Bob, Dan, and Peggy Absent: Elyn Anneg Status: Richard reported that work is being done daily and things are getting accomplished. The safety committee has held its first meeting and Kier Hartwig is the sa.fety coordinator. The fire marshall is scheduled to inspect the facility at 10 a.m. tomorrow. A representative from each department will be available to the fire marshall on his inspection. Planning gave us a check list for hazards that are being checked and reviewed today in preparation for this inspection. After the fire mazshall does his walk through today, locations for the fire e~inguishers will be determined. First aid kits aze also available and will be mounted and ident~ed in appropriate places. ACTION: Facilities management will be available to mount and post a11 fire extinguishers based on fire marshall's recommendations. First aid kits will be mounted and identified as well. We have set up a separate round table committee and we will have our first meeting today at 1:30 p.m. All depa.rtment managers are on the list and we hope they will bring other department representatives. ~ Randy reported that rental rates haven't been negotiated with each department yet. I am hoping to settle on a rate that would allow us to not have to subsidize this budget item. With public works scheduled to leave ne~ year, we will have to work around that situation. We aze not sure what the total implications will be, next year will tell. Annea Parking: There are concems that the handicapped pazking spaces are not marked appropriately. The parking lot is owned by a different entity from the building. We are paying CAM charges to parking lot owners for maintenance, etc. Elyn has been negotiating with the owner on other terms of the agreement. Discussions were held regarding designating visitor and employee parking spaces. ACTION: Elyn to follow up with parking lot owner on handicap spaces being marked appropriately. Richazd to work with departments on self-monitoring of parking, i.e. reserving the first few rows for customer parking and setting definite parking "areas" for employee parking. A question about lighting in the parking lot was brought up. Currently there are no plans for any further improvements in this area or any additional expenses to be incurred unless they present safety issues. ACTION: Richard to work with safety committee to come up with list of items to either be ~ relayed to parking lot owner and/or facilities management for consideration. They need to keep in mind that costs will be a major determining factor, but safety also needs to be considered as well. Page 1 May 7, 1997