Development Team Meeting Notes (96-99)

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Update on Project Manger ~, Negotiations with Dan Berrey have been underway for the past week and we are truly at an impasse. At this time it does not appear that he'll be the developer in the project. Pla.ns are proceeding to send out an RFP tomorrow for a new project manager to step in and take over Dan's role. This process will take about one month to get someone on board. In the interim, until about 7une, the functions will be handled by the County. Our option is to hire someone to fill in on a temporary basis until we bring someone on board, but I prefer to let County assume this responsibility. ACTION: Bob will need to work with demolition contractor on monitoring this phase of the project. We have a meeting scheduled for this aftemoon to determine what's needed. Bob needs to provide Randy with his assessment about handling coordination for ne~ 30 days. Sewer Reimbursement We need to get a letter to Mr. Liu about getting our reimbwsement for the $7,000 of sewer bills that were incurred on this pazcel. ACTION: Bob to get billing documentation to Elyn. Elyn and Peggy will determine if Dan Beney as agent for relocation will send the letter to Mr. Liu or if we need to enlist Michael Hansen to draft letter. Tenant Removal ~ The other unknown we have is the tenant removal from the Liu Building apartments. Four tenants have not paid rent for April and May. Two have moved out, and heard through Traci that one tenant, Inman, had door broken in and she moved in with another tenant, Davidson. ACTION: We need status on removal of tenants from the Liu Building. Project Schedule Last week we held a meeting with the investmenddevelopment parties to review the total project schedule and timelines. There is a possibility we may not start excavation and construction until September 1, not August 1 as originally planned. We have put in a 30 day slippage just in case we encounter some problems. We can still go with our August 1 date if everything comes together. The abatement and demolition will proceed on schedule, and the contractor doesn't feel a 30 day delay will cause any impact on the final completion date. Ra.ndy is reviewing the total project budget, trying to see what Dan put in it. We will need to start the process of the schematic layout of all floor plans to estimate cost of ti's. We have $30 square foot in the budget and we need to make sure that is adequate. We may need to get Dan and the staff of each department involved in the process. Beaz in mind it will not be a democratic process. The layout will be driven by cost and engineering factors. Once we get a budget estimate for improvements, there will be flexibility later on, as long as it doesn't cost additional dollars in the end. We need to look at location department by department, floor by floor. I have made two assumptions: 1. limit tenant improvements to under the $30 square foot by building a basic shell and furnish the interior with e~sting fumishings. 2. work with a good basic design shell and stay under $30, then Randy will go to the board with a proposal to Page 3 May 7, 1997