Development Team Meeting Notes (96-99)

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Courthouse Square Managers Meeting 5/14/97 Present: Randy, Richard, Bob, Dan, and Elyn Ra.ndy opened the meeting with a status report on the demolition phase of the Senator Building. Staton Contractors will not be getting started as eazly as anticipated on May 1. It may be ne~ Monday, the 19~` before they can be on site. This will push the finish of the 90 day demolition process into August. We have delayed the construction start date until September 1, giving us August flexibility for any unexpected problems and additional environmental testing. Bob reported that all of the utilities have been disconnect, except for the Senator and Liu buildings. There is still one tenant in the apartments in the Liu building. Elyn has been working with Legal to file FED on Friday to try and get him out earlier than the May 31 deadline. There was discussion as to how the FED needed to be served, either in person or simply posting on door. ACTION: Elyn to follow up and check out process for serving FED notice. Bob and Kathleen checked out the area where materials were being stored in housing area. There were a few paint cans found. The ballasts were not sorted through as we had planned. We did end up with some things we can use later. The hazardous materials will be hauled out. ~, Will the shutting down of utilities be a problem for demolition contractor? In previous discussions, the abatement process needed utilities. Bob thought that the demolition contractor wouldn't need it. The gas and water are turned off, but some electrical is still on. Senator still has power. The demolition contractor will be working clockwise with Community Development Center and ending with the Senator building. ACTION: Bob to double check with demolition contractor to see what utility capability they will require during their phase of work. It was discussed that the demolition contractor can use the Marpo office area as their staging area since it is already set up. The plan is to level the Community Development site and use that as their staging area. The architect has sent out RFP for a Building Commissioning Agent. Randy was unaware of this process. They have received two proposals back. Leona.rd Lodder, the chief architect on the project wants to schedule a meeting with Facilities Management to work together in the selection process of a building commissioning agent. The potential advantage being that the agent works from beginning of the design process and assists in writing specifications and works with facilities staff from the beginning to end of project. It is another $100,000 expense, but one that has real value. The only disadvantage is that it takes longer after project is completed before you can occupy the building. But it does ensure that you can occupy a building that will "work" for the occupants. ACTION: Bob & Dan will work with Leonard Lopper, Arbuckle, Costic Architects in the selection process of a Building Commissioning Agent. Randy will determine what process was Page 1