Development Team Meeting Notes (96-99)

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~, . COURTHOUSE SQUARE MANAGER'S MEETING May 28, 1997 Present: Ra.ndy, Richard, Elyn, Dan, Traci, and Peggy Project Manager Status Randy will be involved in interviewing for the project manager position today. The three companies being interviewed are: Larry Mattson of C& P Systems; 7erry Milstead of Milstead & Associates from Clacka,mas; and Melvin Mark Development Company of Portland. Melvin Mark Compa.ny is a large, multifaceted development company. Milstead & Associates is a more traditional project management and construction company, who has worked on various projects with the State of Oregon. Larry Mattson is the only local company. He started out in general construction and has recently gotten into project management. Questions about whether the project manager would require office space/equipment in the Courthouse or on-site with the general contractor were discussed. Randy didn't feel this was something we needed to be concemed with. They will be acting as a consultant and it would be their responsibility to ta.ke care of their needs. Elyn was concerned that if she needed to be looking at this area, a head start would be helpful. ~ Demolition Contract The demolition contractor is off to a slow start, but is on site. They had to trench across the parking lot for power. Has Facilities Management had any other requests from them? Dan had not heazd from them. We are still a little behind schedule. What is the target date for completion, January, 1999? No, it has always been April, 1999. Since we are starting a month late, we may be slipping to May, 1999. It is scheduled as a 20 month construction project. Since we are going through the building commissioning process, it may ta.ke an extra 30 days before we can occupy the building. Anneg We may need to notify the owners of the annex that we may have problems moving out of the annex site on our scheduled time frame. Our lease expires May 1, 1999. Dan seems to think it is problem we should be aware of, and we will want to know well in advance if we will have problems with e~rtending our lease if the project is delayed. This is an issue to address in the ne~ couple months. Department Head Meeting The plan for the meeting Friday at 1:30 pm will be to give a brief status report of the project and where we are currently. I will have a hand out sheet with square foota.ge and how each space is laid out. We will discuss budget, concepts of allocating space and why County will be on 2nd floor. The way plans are looking now, Richard and his group will be on the north central part of the block and will be in the same area as the rest of the General Services group, who will occupy the northwest corner. The architect is