Development Team Meeting Notes (96-99)

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C ~ Donation of Art Wall: The art wall that was in the Beri Building has been moved over to the Capitol Theater. This amounts to a$1,600 donation for which Randy signed a separate contract. Meeting with Project Managers: Elyn is meeting with the Melvin Marks staff on Friday, the 20th. The Assistant Comptroller, Kathy Kanear and Mike Kendig will be there. Elyn will have a Revenue and Expenditure report ready for them. She will share the information on Friday, but Randy would like to review the report before Elyn gives them a hard copy. There was some question as to how the Project Managers would handle the billing. They didn't expect to send separate bills to Transit, County and Retail. It was agreed that the County will be the single payor, but the invoices need to be clearly defined as to what services were provided to each entity. For instance, the environmental invoices need to identify whether the work was done below ground, on County property, above ground, etc. Unless they preserve that data as it occurs, and reflect it in the invoices, Tom and Elyn will not be able to separate costs. The information would be very difficult to obtain later. Mike thought that was reasonable. The County will get total invoices and will make payment. Randy is taking a team, including Randy Franke, up to Portland later on this month to ~ meet with the Project Managers. It will be a work session between RG and the Melvin Mark Staff. Ticor Payments: Elyn will send an E-mail to the managers with an explanation of the issue with the Ticor payments. Basically it was found that what was thought to be a Solid Waste loan is actually a General Fund loan. Bob will need to do a JV to back out his two months of charges and the General fund will absorb $500,000. When we do the cyclic billing for the next fiscal year, we will drop that billing. Donation of Mountain Bike: Bob mentioned that we ended up with a mountain bike which was left in the Liu Building. He would like to give it to the Sheriff s office for donation to a needy child. Elyn said that it has to go into surplus but she is rewriting policy so that the Sheriff s Office can draw such items from surplus for donation to needy kids. David Hartwig and Legal are agreeable to give them away but need to get liability statements written first. There was also the question of providing helmets with the bikes. Demolition: Randy reported that Mike Staton said if he runs into another delay due to asbestos, he will go back to the Housing Authority bldg. and work on it. Bob mentioned that there will be some manual labor involved in salvaging the large beams in one piece. Annex: Elyn paid $2,500 for two T11's for Fiscal. Bob says US West should credit us back any monthly charges because they missed their deadline. ~ Page 3 of 3 ~c~, ~Qo~e~~ ~' ~