Development Team Meeting Notes (96-99)

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COURTHOUSE SQUARE MANAGER'S MEETING ~ June 25,1997 PRESENT: Randy, Bob, Dan, Richard, Elyn and Katherine. SPACE USAGE: Questions about the parking structure are still slowing things down a little bit. There will be no major interior work for Dan until the basic interior design is finalized. Randy will share it with him as soon as it comes in.. The architects are laying out blocks of space for each department, designating the number and basic location of enclosed offices, conference rooms, etc. There are no individual work stations indicated yet but, from the empty spaces left in the plan, you can almost see where they need to be. The individual departments don't need to do a lot of detail work to the plans unless they feel the necessity to do so. At some point we will need to translate details back into the plans in order to put in phone plugs, power plugs, etc. Last week Community development including MCHA suggested significant changes in their location which affected all other departments on the floor. After looking closely at the proposed plan, Randy thinks the end result would be just as workable as the original. CD proposed moving their departments to the Northwest corner where they are closer to the elevators. Their argument was that with this plan, they won't be walking through other office areas, soiling the carpets with dirty feet. Plans are to put a boot wash station ~ in the parking structure for anyone who needs to use it. That way they are cleaned up before they enter the main structure. One design glitch is that with the new plan, there is a very long corridor going from the Plaza entrance, past General Services and Risk/Fiscal and into the Building Inspection Department. The floor plan allows for plenty of expansion space for all departments. Randy has instructed the architects to try to put the expansion space adjacent to the corridor to break up the long tunnel effect. That way, when the departments need to utilize the space in the future, all they will need to do is put up a wall. We still need to put custodial/mechanical/data closets into the plans and that will take up some of the extra space. PARKING STRUCTURE: Geo-technical studies and drilling start tomorrow. It will take one week to get preliminary results. If the studies say we can only go down 1 level for the pazking structure, we will only get 278 parking spaces. This is inadequate for the size of the building. If they say we can go down 2levels, then 427 spaces is going to be Randy's recommendation. We need to be prepared to accept the fact that the parking structure is extremely expensive and we need to charge enough money to pay for it. We may also have to change our policy about how we allocate and manage it. There may be increased maintenance costs associated with the new structure, for example ~, Page 1 of 3