Demolition Documents (compiled notebook)

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Hard surface streetscape improvements surrounding the block raise two potential issues. The improvement on Chemeketa Street will front the proposed private development. It is reported that construction af the ~ private phase may be as much as one year later than the public development. Should this event occur, it is recommended that Chemeketa Street improvements be separated in the specifications from the balance of the project and separately bid for construction at such time the private development element is known. The second issue is increased maintenance associated with the streetscape/landscaping improvements. Existing streetscape improvements/landscaping is maintained by the Agency through income derived from leasehold operations. This source of revenue is cunently used to the maximum. The increased maintenance represented by the proposed streetscape will exceed existing resources. It is recommended that in exchange for funding the arcade/weather protection that the property owner, Marion County/Salem Area Transit, agree to assuming full responsibility of repair and ongoing maintenance of the streetscape improvements (hard surface/landscape) sutrounding the block. A small element included as streetscape which does not warrant participation are the four flag poles located in the plaza area. The hard surface improvements of the plaza and the arcade, located on the development site, are outside the scope of streetscape. The flag poles are an element of the plaza and should be excluded from funding participation. Supplemental Streetscape The funding request identifies traffic signalization and removal of the existing transit transfer improvements in High Street right-of-way as supplemental streetscape. The removal of the e~sting facility and the restoration of on-street parking is of highest priority for the benefit of businesses in the immediate area. Given the importance of this element, it is recommended that the Agency require Marion County/Salem Area Transit be obligated to complete the removal and restoration of parking even in the event the maximum participation of $2,000,000 is reached. Reimbursements A total of $13,371 is requested to be reimbursed for the cost of removing the sidewalk and street trees during site clearance. These costs were incurred without the existence of an agreement and have not been identified as a line item procured through a public bid. Without an agreement in place before the costs were incurred, the request should be rejected. Consultant fees in an estimated amount of $101,469, representing six percent of the construction cost elements of the streetscape and arcade are requested. Similar to the demolition, that portion of these fees which may have been incurred to date have been done without the existence of an agreement. However, preparation of the request for participation has required a substantial amount of engineering and design work to be completed. In all Agency initiated streetscape projects professional services have been retained and have averaged approximately six percent of the construction cost. Given the nature of the project, it is recommended that professional consultant fees be funded at an amount of six percent of the actual construction cost bid for the streetscape elements to be funded by the Agency. Intergovernmental A~r~,eement. For the Agency to expend urban renewal funds, there should be established an agreement between Marion County/Salem Area Transit and the Urban Renewal Agency of the City of ~ Salem. -